6+ months before
- Agree dates and tour length
- Gauge interest and deposits
- Send an enquiry to explore fixtures
3–6 months
- Book flights and kit allowances
- Book accommodation
- Confirm fixtures in writing
1–3 months
- Book transfers and team dinner
- Collect dietary needs and emergency contacts
- Check EHIC/GHIC and travel insurance
Final weeks
- Rooming list to hotel
- Pack kit: balls, stumps, scorebook, first-aid
- Share itinerary with the group